Plans and permissions:
- Add or edit event mappings: Admin role, or a custom role with Configure third-party integrations set to Can configure third-party integrations
Use event mappings to control how meetings from Google Calendar appear on team members’ schedules in Assembled. Each mapping matches a keyword in the meeting’s title to an Assembled event type, such as Team meeting to a Meeting event. A default mapping covers every meeting that doesn’t match.
To manage them, go to Configure > Third-party integrations, find the Google Calendar → Assembled card, and select Edit event mappings. If you haven’t set up the integration yet, see Google Calendar → Assembled integration first.
How event mappings work
- Mappings match the meeting’s Title. Matching isn’t case-sensitive.
- No meetings sync until you add at least one mapping.
- If a meeting matches more than one mapping, the mapping with the larger Priority number is used.
- If a meeting matches no mapping, the default event mapping is used.
For example: You have two mappings: titles that contain Team meeting map to Private with priority 2, and titles that contain Meeting map to Meeting with priority 1. A meeting called “Team meeting” matches both, so it syncs as Private, because that mapping’s priority is higher.
Add an event mapping
- On the Google Calendar → Assembled card, select Edit event mappings.
- Select Add event mapping.
- Choose a Match method. See Match methods.
- Enter the keyword to match in Title.
- In Priority, enter a number. Larger numbers are applied first.
- Choose the Assembled event type the meeting should become.
- Select Add mapping.
To change or remove a mapping later, open it from the mappings table.
Match methods
| Match method | Matches meetings whose title… |
|---|---|
| is exactly | Is the keyword, and nothing else |
| matches wildcard (*) | Matches the keyword as a pattern, where an asterisk stands for any text |
| contains | Includes the keyword anywhere |
| does not contain | Doesn’t include the keyword |
| starts with | Begins with the keyword |
| is not | Is anything other than the keyword |
| is empty | Has no title |
| is not empty | Has any title |
Set the default event mapping
The default event mapping decides the event type for every meeting that matches none of your other mappings.
- On the Google Calendar → Assembled card, select Edit event mappings.
- Select Set default event mapping.
- Choose the event type.
- Select Set default event.
Exclude meetings from the sync
To keep certain meetings off your team’s schedules, add a mapping for them and leave its event type empty, shown as [No event]. For example, with a default mapping of Meeting and a mapping that maps titles that are exactly Chat to [No event], every meeting syncs as Meeting except meetings called “Chat”.