Plans and permissions:
- Request time off: Any role, or a custom role with Submit time off requests set to Can submit time off requests
- Edit a pending request: Admin or Manager role, or a custom role with Edit own time off requests set to Can edit their own pending time off requests
Use Request time off to ask for a day off, part of a day, or a longer leave. Assembled sends your request to the people who review time off, emails you when its status changes, and adds the time off to your schedule when it’s approved.
To start, go to My Assembled, select Time off, then Request time off. If My Assembled opens a menu with Time off planner, request time off there instead: see Time off planner.
If you’re a manager or team lead, see Time off requests for reviewing requests.
Submit a time off request
- Go to My Assembled.
- Select Time off, then Request time off.
- In Type of time off, choose the kind of time off you need. Below it, you see how much of that type you’ve used this month and how much is pending.
- Choose a Start and End date. To take part of a day off, such as for an appointment, select Specify start and end times and set the times.
- If you want to, or if your team asks for one, enter a Reason.
- In Send request to, choose the people who should review your request, such as your manager or the person who schedules your team. People who get every time off request automatically aren’t listed; they’re counted as other people with time off notifications turned on.
- If you see Allow your manager to edit this time off request before approving, select it to let your reviewer adjust the request before approving it.
- Check Time off duration, which shows how much time off you’re requesting, and Constraints, which shows whether the request meets your company’s time off rules. Constraints marked with an asterisk (*) must be met before you can submit.
- Select Submit request. If the dates you chose are full and your company uses waitlists, the button reads Join waitlist instead: see Time off waitlists.
You see Sent time off request, and your request goes to its reviewers.
What happens after you submit
Your reviewers are notified by email and in Assembled. They see the details of your request and approve or deny it.
You get an email when your request’s status changes. If it’s approved, the time off is added to your schedule automatically. If it’s denied, the email can include your reviewer’s reason.
Check the status of your requests
- Go to My Assembled, select Time off, then View time off. You can also go to Schedule > Time off.
- On My time off requests, filter by status, event type, or date to find a request.
Each request shows its status and details. Choose Cards, List, or Calendar to change how requests are shown. If your role can see everyone’s requests, the page is called Time off requests and shows your teammates’ requests too.
Edit or cancel a request
You can edit a request while it’s pending, if your role allows it. You can cancel your own requests, including approved ones.
- Go to My Assembled, select Time off, then View time off.
- Find the request. Select Manage, then Edit request or Cancel request. If only one is available, it appears as a single button.
- To edit, change the details in Edit time off request, and select Save changes.
- To cancel, select Cancel request in Cancel this time off request?. If the request was approved, canceling also removes the time off from your schedule.
When you cancel, you see Time off request canceled. To ask for the time off again, submit a new request. Requests that come from your company’s HR system can’t be canceled in Assembled.
Why a request was canceled
A request shows as canceled when:
- You canceled it, or a manager canceled it. You can submit a new request.
- It was canceled in your company’s HR system, such as Workday, and the change synced to Assembled.
- Your schedule changed and the request no longer matched it. Check what changed before you submit another request.
Questions? Check with your admin or team lead.